Privacy policy

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).

2. Who are we?

St Augustine’s, St Giles’s and St Luke’s are part of the the Parish of the Ascension. Our full legal name is The Parochial Church Council of the Ecclesiastical Benefice of the Ascension, Cambridge (St. Giles with St. Peter, St. Luke and St. Augustine) (the Parish). The Parish is registered charity (1172822). The Parish works with the Clergy (ministers) of Church At Castle who are listed here. The Parish is part of the Diocese of Ely in the Church of England.

The Parish is the data controller, which means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The Parish complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To enable us to provide a voluntary service for the benefit of the public in our Parish;
  • To administer membership records;
  • To fundraise and promote the interests of the Parish;
  • To support individuals, community groups and clubs that make use of the Parish’s facilities;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services in the Parish and Diocese.

4. What is the legal basis for processing your personal data?

  • Where we have your consent, we may contact you to keep you informed about news, events, activities and services in the Parish and Diocese.
  • We may also process your data where this is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law. Processing is carried out by or on behalf of the Parish, and relates only to members, former members and people who have regular contact with the Parish.

5. Sharing your personal data

  • Your personal data will be treated as strictly confidential.
  • It will only be shared with other members of the Parish, or with Clergy in the Parish, in order to carry out a service to church members or for purposes connected with the church.
  • We will not disclose your details to a third party without your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide Keep or Bin: Care of Your Parish Records and other guidance at the Parish Resources website. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which the Parish holds about you;
  • The right to request that the Parish corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the Parish to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data;
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Policy, then we will provide you with a new privacy policy explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. We will do this by posting the new Privacy Policy on our website(s) and in the Parish magazine. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Parish Administrator, whose details can be found on the Church At Castle website here.

You can contact the Information Commissioners Office on 0303 123 1113 or via email or by writing to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.